Set Up a Meeting With Your Elected Officials

Make a Personal Visit

Face-to-face meetings with elected officials and their staff are one of the most influential advocacy methods. The OAHHS team is here to help you arrange a personal visit to discuss state health care issues when the need arises.

Scheduling a Meeting

Legislators’ schedules can often take them out of their local offices for extended periods of time, so it is important to keep this in mind when planning your meeting. Schedule appointments in advance by contacting the official’s local office. Ask to speak with the appointment scheduler to set up a meeting.

  • Explain who you are as well as any organization you are representing. Clearly state the reason for requesting a meeting and ask for the next steps. Be sure they have your contact information.

If you are interested in inviting your legislator to a tour of a hospital or health care facility where you work, send OAHHS a message and we will assist in any way we can to coordinate a tour.

During the Meeting

  • Introduce yourself and any other participants in your group, stating where you are from and what health care organization you represent. If you are part of a group discuss in advance who will lead the discussion and who will share each key point.
  • Effective meetings are short and simple – typically only 10-15 minutes in length. Clearly state the purpose of the visit and stick to the issue. Share two or three key supports for your position and the impacts on your community or organization you are representing.
  • Be prepared. Develop your own list of talking points. It is easy to get off track and run out of time.
  • If you do not know how to respond to a question asked of you, offer to follow up with the requested information, and then do so promptly.
  • Leave behind a concise fact sheet or position paper on the issue being discussed to serve as a reminder for the legislator or staff. Include your contact information in case there are follow-up questions.
  • Follow-up with a thank you note, briefly restate your position and request for action. Thank the official for their time, and offer yourself as a resource for future questions on the issue.

OAHHS Advocacy

Sean Kolmer
Senior Vice President of Policy & Strategy

Andi Easton
Associate Vice President of Government Affairs and Advocacy

Philip Schmidt
Associate Vice President for Public Affairs